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Purchasing and Bid Opportunities

Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503


Phone: 770-297-5487

Fax: 770-535-5636

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
BID No. 19001 - One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, And New Under Deck Air Compressor - Mounted (Per Attached Specifications)
Summary:

BID No. 19001 - One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, And New Under Deck Air Compressor - Mounted

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM., July 26, 2018, for the Purchase of One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, and New Under Deck Air Compressor - Mounted

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, and New Under Deck Air Compressor - Mounted for its Department of Water Resources.

The City desires to purchase One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, and New Under Deck Air Compressor – Mounted. The truck is expected to be available for use at the 1006 S. Bradford St. Ext., Gainesville, GA  30501 no later than 12/31/18. 

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:

Amy J. Smith

City of Gainesville Dept. Water Resources

757 Queen City Parkway, Gainesville, GA. 30501

Phone:  770-297-2982

FAX:  770-531-2672

asmith@gainesville.org

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., July 12, 2018.  A list of questions and answers will be provided to all know Bidders and by request.  Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Public Utilities Purchasing Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM Eastern Standard Time in Gainesville, Georgia on July 26, 2018.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

One (1) New Crew Cab and Chassis Equipped with New Heavy-Duty Utility Service Body – Mounted, and New Under Deck Air Compressor - Mounted

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                            July 5, 2018

Bid Questions Deadline:         July 12, 2018 – 10:00 AM

Bid Due Date:                          July 26, 2018 – 2:00 PM EST

Anticipated Award Date         July 26, 2018 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.



Details and Documents:
pdf BID No. 19001 Crew Truck
7/5/20187/26/2018
BID No. 19002 One (1) New 4 X 4 3/4 Ton Cab & Chassis with Utility Service Body-Mounted - (Per Attached Specifications)
Summary:

BID No. 19002  - One (1) New 4 x 4 3/4 Ton Cab & Chassis with Utility Service Body - Mounted

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM., July 26, 2018, for the Purchase of One (1) New 4 x 4 3/4 Ton Cab & Chassis with Utility Service Body – Mounted.

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide One (1) New 4 x 4 3/4 Ton Cab & Chassis with Utility Service Body - Mounted for its Department of Water Resources Department.

The City desires to purchase One (1) New 4 x 4 3/4 Ton Cab & Chassis with Utility Service Body - Mounted.  The Service Truck is expected to be available for use at the 1006 S. Bradford St. Ext., Gainesville, GA  30501 no later than 12/31/18. 

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:

Amy J. Smith

Department of Water Resources

757 Queen City Parkway, Gainesville, GA. 30501

Phone:  770-297-2982

FAX:  770-531-2672

asmith@gainesville.org

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., July 12, 2018.  A list of questions and answers will be provided to all known Bidders and by request.  Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Department of Water Resources Purchasing Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM Eastern Standard Time in Gainesville, Georgia on July 26, 2018.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

One (1) New 3/4 Ton Cab & Chassis with Utility Service Body - Mounted

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                          July 5, 2018

Bid Questions Deadline:       July 12, 2018 – 10:00 AM

Bid Due Date:                       July 26, 2018 – 2:00 PM EST

Anticipated Award Date:       July 26, 2018 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.



Details and Documents:
pdf BID No. 19002
7/5/20187/26/2018
BID No. 19004 - One (1) New G3 Aluminum Center Console Boat W/Trailer (Per Attached Specifications)
Summary:

BID No. 19004 - One (1) New G3 Aluminum Center Console Boat W/Trailer 

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM., July 26, 2018, for the Purchase of One (1) New G3 Aluminum Center Console Boat W/ Trailer

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide One (1) New G3 Aluminum Center Console Boat W/Trailer for its Department of Water Resources Department.

The City desires to purchase One (1) New G3 Aluminum Center Console Boat W/Trailer.  The Service Truck is expected to be available for use at the 1006 S. Bradford St. Ext., Gainesville, GA  30501 no later than 12/31/18. 

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:

Amy J. Smith

Department of Water Resources

757 Queen City Parkway, Gainesville, GA. 30501

Phone:  770-297-2982

FAX:  770-531-2672

asmith@gainesville.org

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., July 12, 2018.  A list of questions and answers will be provided to all known Bidders and by request.  Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Department of Water Resources Purchasing Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM Eastern Standard Time in Gainesville, Georgia on July 26, 2018.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

One (1) New G3 Aluminum Center Console Boat W/Trailer

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                            July 5, 2018

Bid Questions Deadline:         July 12, 2018 – 10:00 AM

Bid Due Date:                          July 26, 2018 – 2:00 PM EST

Anticipated Award Date:        July 26, 2018 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.



Details and Documents:
pdf 19004 Jon Boat
7/5/20187/26/2018
Invitation to Pre-qualify - Flat Creek WRF Sludge Storage Addition
Summary:

The City of Gainesville is requesting pre-qualification of Bidders for the Flat Creek WRF Sludge Storage Addition Project.  The Project will consist of furnishing all products and performing all labor necessary for the addition of a diffused air system in an existing circular tank for sludge storage prior to dewatering. The diffused air system shall consist of a stainless steel diffuser grid, blowers, covered slab for the blowers and all electrical and instrumentation associated with the system. Pre‑qualification of Bidders is required for this Project. Beginning on June 11, 2018, pre-qualification application packets can be obtained, via email from the Project Manager, jaltherr@gainesville.org. Completed pre‑qualification applications for Bidders will be received by the City of Gainesville, Public Utilities Engineering and Construction Services Division, Attn: Mr. Joel Altherr, 757 Queen City Parkway, Gainesville, GA 30501 until 5:00 p.m., local time, July 26, 2018. All applicants submitting pre‑qualification documentation will be notified of their status by August 3, 2018. For more information please visit www.gainesville.org “Bid Opportunities”.



Details and Documents:
pdf Revised Advertisement to Prequalify Bid
6/25/20187/26/2018
BID No. 19005 - One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe
Summary:

BID No. 19005 - One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM, 8/02/18, for the Purchase of One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe  for its Department of Water Resources, 757 Queen City Parkway, Gainesville, GA  30501.

The City desires to purchase One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe.  The truck is expected to be available for use at the 1006 S Bradford St. Ext., Gainesville, GA 30501 location no later than 12/1/18.  Estimated Date-If you are unable to deliver this truck by this date, please specify on your bid what date you will be able to deliver. 

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:

Amy J. Smith

City of Gainesville

Department of Water Resources

757 Queen City Pkwy.

Gainesville, GA. 30501

Phone: 770-297-2982

FAX: 770-531-2672

asmith@gainesville.org

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

 

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., 07/20/18.  A list of questions and answers will be provided to all know Bidders and by request.  Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on 08/02/18.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

BID No. 19005

One (1) New 4x4 Wheel-type Industrial Tractor / Backhoe

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                          07/12/18

Bid Questions Deadline:        07/20/18 @ 10:00 AM

Bid Due Date:                        08/02/18 @ 2:00 PM EST

Anticipated Award Date:        08/02/18 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their own, will be viewed as participating in Collusive behavior.  This behavior displays a pattern or practice of unethical or immoral business practices.  Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.



Details and Documents:
pdf 19005 Backhoe
7/12/20188/2/2018
Invitation to Pre-qualify - FY 2019 Water Main Improvements - Contract 1
Summary:
Summary:

The City of Gainesville is requesting pre-qualification of Bidders for the FY 2019 Water Main Improvements – Contract 1 Project. The project consists of furnishing all products and performing all labor necessary for replacing approximately 350 linear feet of 12” water main on an existing bridge and approximately 150 liner feet of 12” buried water main on each side of the bridge. Pre-qualification of Bidders is required for the Project. Beginning on Monday, July 9th, 2018, a copy of the application and qualification requirements can be obtained, via email, from the project manager, Jason Perry at jperry@gainesville.org. Completed pre-qualification applications for bidding will be received at the office of the DWR Engineering and Construction Division, Attn: Mr. Jason Perry, 757 Queen City Parkway, Gainesville, GA 30501until 5:00 p.m., local time, Thursday, August 2nd, 2018. All applicants submitting pre-qualification documentation will be notified of their status by Monday, August 6th, 2018For more information please visit www.gainesville.org “Bid Opportunities”.



Details and Documents:
pdf FY19 WMI Prequal
7/19/20188/2/2018
Request for Proposal - Lake Knickerbocker Dam Improvements
Summary:

Request for Proposal

Lake Knickerbocker Dam Improvements

City of Gainesville, Georgia

The City of Gainesville is requesting individual sealed Proposals for furnishing all materials, labor, tools, equipment and appurtenances necessary for the Lake Knickerbocker Dam Improvements Project.  The Project will consist of improvements to the existing Knickerbocker Dam including: clearing and grubbing, grading, embankment and channel riprap, concrete inlet and outlet structures, rehabilitation of a 30-inch corrugated metal pipe, spillway headwall attachment and gate, diaphragm drain, and miscellaneous site work including erosion control and dewatering procedures. Beginning on Thursday, June 28, 2018, a copy of the request for proposal can be obtained, via email from Schnabel Engineering, LLC at Knickerbocker@schnabel-eng.com. A Mandatory Pre-Proposal Conference and Site Visit will be held for all Proposers on Thursday, July 12, 2018 at 10:00 a.m. in the Department of Water Resources Conference Room at 757 Queen City Parkway, 3rd Floor, Room 305, Gainesville, Georgia.  Proposals will be received at the office of the Department of Water Resources Engineering & Construction Services Division, 757 Queen City Parkway, 1st Floor, Gainesville, Georgia 30501, until 2:00 p.m., local time, on Thursday, August 2, 2018.



Details and Documents:
pdf Request for Proposal Lake Knickerbocker Dam Improvements
6/8/20188/8/2018