770.535.6865

Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503


Phone: 770-297-5487

Fax: 770-535-5636

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
Invitation for Bidder’s Pre-Qualification MIDTOWN GREENWAY EXTENSION – STREAM RESTORATION PROJECT
Summary:

The City of Gainesville is requesting pre-qualification of bidders for the Midtown Greenway Extension – Stream Restoration Project.  The work generally consists of site clearing, erosion control measures, storm water detention facilities including outlet control structures, grading and fine grading, storm sewerage, sanitary sewerage, asphalt paving, paved walking trails, stream restoration including installation of in-stream rock structures, landscaping, grassing/final stabilization, and all other items noted on the plans and specifications.  The work will start May 2020 and is expected to be completed in less than 270 days.  Pre‑qualification of Bidders is required for this Project. Beginning on Monday, January 20, 2020, a copy of the application and qualification requirements can be obtained, via email, from the project manager at chris.mcgauley@gainesville.org.  Completed pre‑qualification applications for bidding will be received at the office of the Department of Water Resources Engineering and Construction Services Division, Attn: Chris McGauley, 1st Floor, 757 Queen City Parkway, Gainesville, GA 30501 until 5:00 p.m., local time, Friday, February 14, 2020.  All applicants submitting pre‑qualification documentation will be notified of their status by Friday, February 28, 2020



Details and Documents:
pdf MIDTOWN GREENWAY EXTENSION – STREAM RESTORATION PROJECT
1/15/20202/28/2020
RFP No. 20010- Request for Proposal for Purchase and Hotel Development of City of Gainesville, Georgia-Owned Property
Summary:

RFP #20010 - The City of Gainesville is seeking sealed Proposals for: Purchase and Hotel Development of City of Gainesville, Georgia - Owned Property.


Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Monday, March 9, 2020, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Pre-submittal meeting and site tour will be held at 2:00 PM on Monday, February 10, 2020.

Questions concerning this document should be directed no later than 2:00 PM, Monday, February 17, 2020 to:

Rusty Ligon
Community & Economic Development Director
rligon@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf RFP 20010 - Request for Proposal for Purchase and Hotel Development of City of Gainesville Georgia- Owned Property
pdf Exhibit A-Greater South Lot Survey
pdf RFP 20010- Addendum 1- City's response to questions
1/22/20203/9/2020
Bid #19035 - FY2019 Street Resurfacing Project
Summary:

Bid #19035  - The City of Gainesville is requesting sealed bids for: FY2019 Street Resurfacing Project.

Individual sealed bids for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Thursday, March 12, 2020, after which time, no further bids will be accepted. Any bid received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

There will be a mandatory Pre-Bid Meeting at 2:00 PM on February 19, 2020

Questions concerning this document should be directed no later than 10:00 AM, Wednesday, March 4, 2020  to:

Kevin Hutcheson
City of Gainesville
300 Henry Ward Way,  Suite 201
PO Box 2496, Gainesville, GA 30503
Kevin.hutcheson@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf Bid #19035 - 2019 Street Resurfacing Project
2/9/20203/12/2020
RFP No. 20012 - Wet Well Cleaning & Disposal
Summary:

RFP No. 20012 - Wet Well Cleaning & Disposal

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until (2:00pm)., (March 12, 2020), for the Purchase of (Wet Well Cleaning & Disposal).

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Wet Well Cleaning & Disposal) for its (Department of Water Resources).

The City desires to purchase (Wet Well Cleaning & Disposal)(Wet Well Cleaning & Disposal) is expected to be available for use at the (Department of Water Resources) not later than (July 1, 2020).

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Department of Water Resources correspondent listed below:

(Tammy Grier)

City of Gainesville

1006 S. Bradford Street, Ext. Gainesville, GA. 30501

Phone: (770.531.2663)

FAX: (770.531.2672)

(tgrier@gainesville.org)

Unauthorized contact regarding the Proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Proposal correspondent.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the Proposal correspondent named above.  Questions must be received by 10:00 a.m., (03/05/20).  A list of questions and answers will be provided to all know proposers and by request.  Requests may be made to the Proposal correspondent named above.

 

PROPOSAL RESPONSE DATE AND LOCATION

The Department of Water Resources must receive the vendor’s Proposal in a sealed envelope, in its entirety, not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (March 12, 2020).  Proposals arriving after the deadline will be returned unopened to their senders.  All Proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package:

(Wet Well Cleaning & Disposal #20012)

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Proposal receipt.  Late Proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:

Proposal Release:                      (January 30, 2020)

Proposal Questions Deadline:    (March 5, 2020 @ 10:00am)

Proposal Due Date:                    (March 12, 2020 @ 2:00pm)

Award Date:                                (March 30, 2020)  EST

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville.  Determination of best response to Proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of Proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty.



Details and Documents:
pdf 20012 Wet Well Cleaning Disposal
1/30/20203/12/2020