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Purchasing and Bid Opportunities

Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503


Phone: 770-297-5487

Fax: 770-535-5636

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
RFP No. 18033 Recreation Photography Contract
Summary:

he City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks proposals to provide
Professional Recreation Photography for its Parks and Recreation Agency.

Sealed Proposals will be received by the Gainesville Parks and Recreation Agency, 830 Green Street, NE,
Gainesville, GA 30501 until 3:00 p.m., May 30, 2018.

Proposal Correspondence

All communications concerning this acquisition must be
directed to the Gainesville Parks and Recreation correspondent listed below:

Missy Bailey, Recreation Division Manager
Gainesville Parks and Recreation Agency
830 Green Street NE, Gainesville, GA 30501
Phone: 770.297.5449
FAX: 770.531.2681
mbailey@gainesville.org

PROPOSAL QUESTIONS
All questions must be submitted in writing to the proposal correspondent named above. Questions must
be received by 10:00 a.m., May 16, 2018.
A list of questions and answers will be provided to all known
proposers and by request. Requests may be made to the proposal correspondent named above.

 



Details and Documents:
pdf RFP 18033 Photography Contract
5/4/20185/30/2018
Invitation for Bidder's Pre-Qualification Riverside Drive WTP Dewatering Upgrades
Summary:

Invitation for Bidder's Pre-Qualification

 

Riverside Drive WTP Dewatering Upgrades

 

CITY OF GAINESVILLE, GEORGIA

 

SEPARATE SEALED BIDS for furnishing all materials, labor, tools, equipment and appurtenances necessary for the Riverside Drive WTP Dewatering Upgrades are planned to be received by the City of Gainesville, Department of Water Resources (DWR) Engineering & Construction Division at the DWR Administration Building, 757 Queen City Parkway, S.W., Gainesville, Georgia 30501, until 5:00 P.M., on Thursday July 12, 2018.

THE PROJECT consists of the following major elements: furnishing all products and performing all labor necessary for the construction of two new volute screw press dewatering skids and all ancillary equipment required for a complete installation including feed pumps, basket strainers, liquid polymer system, cake conveyor, platforms and piping. Two existing dewatering filter presses and their existing ancillary equipment will be demolished throughout the course of this project.

THE WORK will be awarded in one Not to Exceed Contract.

Bidder Pre-Qualification:  Pre‑qualification of Bidders is required for the Project. Beginning on Monday, May 07, 2018, a copy of the application and qualification requirements can be obtained, via email, from the project manager, Jason Perry at jperry@gainesville.org. Completed pre‑qualification applications for bidding will be received at the office of the DWR Engineering and Construction Division, Attn: Mr. Jason Perry, 757 Queen City Parkway, Gainesville, GA 30501until 5:00 p.m., local time, Thursday May 31, 2018.  All applicants submitting pre‑qualification documentation will be notified of their status by Friday, June 8, 2018.

ONLY BIDS SUBMITTED BY PROPERLY PRE‑QUALIFIED BIDDERS WILL BE OPENED.

Contract Documents may be obtained on a date to be released after prequalification, at the Gainesville DWR Engineering & Construction Division Office, 2nd floor, 757 Queen City Parkway, Gainesville, Georgia 30501.  There is no cost for said contract documents to be emailed. Please request an electronic copy at jperry@gainesville.org. The cost for said printed documents is $200.00, non-refundable, per hard copy. All checks should be made to City of Gainesville. Street address, phone, fax number of your company and a FedEx account number must be provided to ensure prompt delivery



Details and Documents:
pdf Invitation for Bidder's Pre-Qualification Riverside Drive WTP Dewatering Upgrades
5/7/20185/31/2018
Grounds Maintenance Service – Various Locations
Summary:

Grounds Maintenance Service – Various Locations

Sealed Bids will be received by the City of Gainesville Department Water Resources, 757 Queen City Parkway, Gainesville, GA  30501 until 2:00 PM, 06/21/18, for the furnishing or services described above.

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Grounds Maintenance Service for its various locations

BID CORRESPONDENT

Upon Release of this Request for Bid, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:

Amy J. Smith

City of Gainesville Public Utilities

757 Queen City Parkway

Gainesville, GA  30501

Phone: 770-297-2982

FAX: 770-531-2672

asmith@gainesville.or

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., 06/14/18.  A list of questions and answers will be provided to all know proposers and by request.  Requests may be made to the Bid correspondent named above.

 

BID RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendor’s Bid in a sealed envelope, in its entirety, not later than 2:00 PM on June 21, 2018, Eastern Standard Time in Gainesville, Georgia on (Enter Deadline Date).  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

Grounds Maintenance

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

 Bid Release:                            05/25/18

 Bid Questions Deadline:         06/14/18 @ 10:00 AM

 Bid Due Date:                          06/21/18 @ 2:00 PM EST

 Award Date:                   06/21/18 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a Bid and also submits a Bid  of their own, will be viewed as participating in Collusive behavior.  This behavior displays a pattern or practice of unethical or immoral business practices.  Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.



Details and Documents:
pdf Grounds Maintenance 2018
pdf Groundskeeping Environmental Services
pdf Groundskeeping Riverside Changes
pdf PUD_grounds_contracts_0410 LAKESIDE_PLANT_jpg (1)
pdf PUD_grounds_contracts PUD_ADMIN_11x17 (1)
pdf PUD_grounds_contracts LAKESIDE_INTAKE_11x17 (1)
5/25/20186/21/2018
RFP #18037 - Downtown Public Wireless Network Project
Summary:

RFP #18037  - The City of Gainesville is requesting sealed proposals for: Downtown Public Wireless Network Project.

Individual sealed Proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., June 22, 2018, after which time, no further proposals be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Mandatory Pre-Proposal Conference on Friday, June 8, 2018 at 2:30 pm.

Questions concerning this document should be directed no later than 10:00 am, Tuesday, June 12, 2018  to:

Kevin Hutcheson
PO Box 2496, Gainesville, GA 30503
Phone: 770-297-5487  Fax: 770-535-5636
kevin.hutcheson@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf RFP #18037 - Downtown Public Wireless Network Project
5/24/20186/22/2018

Awarded Bids

Bid Awarded Vendor Date of Award Amount
RFP #18029 - City of Gainesville Emergency Backup Generator ReplacementCaldwell Electric5/17/2018$93,809.72