Purchasing and Bid Opportunities

Vendor Application »

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

The City of Gainesville
Purchasing Office
P. O. Box 2496
Gainesville, GA  30503
770-535-6899

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

Current Bid Opportunities

TitleOpen DateClose Date
RFP #15008 - Mitel Telephone System Maintenance
Summary:

RFP #15008  - The City of Gainesville is requesting sealed proposals for:  Mitel Telephone System Maintenance.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M. EST, Wednesday, July 23, 2014 after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Questions concerning this document should be directed no later than July 17, 2014 at 10:00 am to:

Greg Leach

PO Box 2496, Gainesville, GA 30503

Phone: 770-535-6868

Fax    : 770-531-2671

gleach@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf RFP #15008 - Mitel Telephone System Maintenance
7/9/20147/23/2014
Bidder's Prequalification-Flat Cream Stream Restoration Project-Cargill to Gainesville Mill Phase I
Summary:

Invitation for Bidder's Pre-Qualification

Flat Creek Stream Restoration Project-Cargill to Gainesville Mill-Phase I

CITY OF GAINESVILLE, GEORGIA

The City of Gainesville is requesting pre-qualification of bidders for the Flat Creek Stream Restoration Project-Cargill to Gainesville Mill-Phase I.  The Project consists of the following major construction elements: site clearing, erosion control measures, storm water detention facilities, grading and fine grading, storm sewerage, paved walking trails, stream restoration including installation of in-stream rock structures, landscaping, and grassing/final stabilization.  Pre‑qualification of Bidders is required for this Project. Beginning on Monday, June 30, 2014, a copy of the application and qualification requirements can be obtained, via email, from the project manager at bfouts@gainesville.org  Completed pre‑qualification applications for bidding will be received at the office of the Public Utilities Engineering and Construction Services Division Attn: Mr. Barclay Fouts, 757 Queen City Parkway, S.W., 2nd Floor, Gainesville, GA 30501 until 5:00 p.m., local time, Friday, July 25, 2014.  All applicants submitting pre‑qualification documentation will be notified of their status by Friday, August 1, 2014.



Details and Documents:
pdf Pre-Qualification Flat Creek Stream Restroration Project
6/30/20147/25/2014
Bid #15011 - Public Works Street Sweeper
Summary:

Bid #15011 - The City of Gainesville is requesting sealed bids for: Public Works Street Sweeper.

Individual sealed Bids for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Friday, July 25, 2014, after which time, no further bids be accepted. Any bid received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

Questions concerning this document should be directed no later than Monday, July 21, 2014 at 10:00 am to:

Tommy Hunt
City of Gainesvile
PO Box 2496, Gainesville, GA. 30503
Phone: 770-535-6883

Fax: 678-450-9119

thunt@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.

 



Details and Documents:
pdf Bid #15011 - Public Works Street Sweeper
7/11/20147/25/2014
RFP # 15010 City Park Tennis Court Resurfacing
Summary:

RFP # 15010 - The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks proposals to resurface asphalt based tennis courts at City Park.

Sealed Proposals will be received by the City of Gainesville, Parks and Recreation Agency, 830 Green Street NE, Gainesville, GA  30501 until 3:00 p.m. Friday August 1, 2014, for resurfacing of Tennis courts at City Park (4) located at located at 712 Glenwood Drive, Gainesville, GA. 30501.

Pre-Proposal Meeting: 10:00 a.m. Wednesday, July 23, 2014 - City Park Tennis Courts

All questions must be submitted in writing to the proposal correspondent named above.  Questions must be received by 10:00 a.m. July 29, 2014.  A list of questions and answers will be provided to all known proposers and by request.  Requests may be made to the proposal correspondent named above.

Questions must be directed to:

Jeff Morrison, Parks Division Manager

City of Gainesville Parks and Recreation

830 Green Street NE, Gainesville, GA. 30501

Phone: 770-538-4950

FAX: 770-531-2681

jmorrison@gainesville.org


 The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf RFP # 15010 City Park Tennis Court Resurfacing
7/16/20148/1/2014
RFP#15009 Sanitary Sewer Manhole Lining Services
Summary:

Proposal#15009 - The City of Gainesville is requesting sealed proposals to provide Sanitary Sewer Manhole Lining Services.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, August 7, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than July 30, 2014 at 10:00 am to:

Tammy Grier
City of Gainesvile
Public Utilities
770.531-2663
tgrier@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf 15009 Sanitary Sewer Manhole Lining Services
7/14/20148/7/2014