300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.


Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
Invitation for Bidder's Pre-Qualification FY 2016 Water Main Extensions and Improvements - Phase I

Bidder Pre-Qualification:  Pre‑qualification of Bidders is required for the Project. Beginning on Monday, November 23, 2015, a copy of the application and qualification requirements can be obtained, via email, from the project manager, Marcial Mosqueda at mmosqueda@gainesville.org. Completed pre‑qualification applications for bidding will be received at the office of the DWR Engineering and Construction Division Attn: Mr. Marcial Mosqueda, 757 Queen City Parkway, Gainesville, GA 30501until 5:00 p.m., local time, Monday, December 14, 2015.  All applicants submitting pre‑qualification documentation will be notified of their status by Friday, December 18, 2015.

Details and Documents:
pdf Bidder Pre-Qualification -FY 2016 Water Main Extensions and Improvements - Phase I
Bid #16009 - FY 2015 Road Paving Project

Bid #16009 - The City of Gainesville is requesting sealed bids for: FY 2015 Road Paving Project.

Individual sealed Bids for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Thursday, December 17,  2015, after which time, no further bids be accepted. Any bid received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

A Mandatory Pe-Bid Meeting will be held at 2:00 pm on Thursday, December 3, 2015.          

Questions concerning this document should be directed no later than 10:00 am, Thursday, December 10, 2015  to:

Matt Hamby
City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770-533-6899
Fax: 770-535-5636

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.

Details and Documents:
pdf Bid #16009 - FY 2015 Road Paving Project
pdf Contract Documents

Awarded Bids

Bid Awarded Vendor Date of Award Amount
Bid #16021 - One 2016 Ford Transit Connect XLT Wagon SWB and One Ford Transit Connect XLT Wagon LWB Greene Ford11/10/2015$46,061.14
Bid #15048 - Single Family Demo/Rehab Project (1056 Mill Street)Smoothe Stroke Contracting Inc11/17/2015$71,634.00