300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.


Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
Bidder's prequalification-FY14 2014 Water Main Extensions and Improvements

Invitation for Bidder's Pre-Qualification

FY2014 Water Main Extensions and Improvements


The City of Gainesville is requesting pre-qualification of bidders for the FY2014 Water Main Extensions and Improvements Project.  The Project consists of the following major elements: Furnishing all products and performing all labor necessary for the construction of approximately 5,900 L.F. of 16-inch ductile iron water main, 16,500 L.F. of 8-inch ductile iron pipe main, 1,900 L.F. of 6-inch ductile iron water main, 1,600 L.F. of 2-inch polyvinyl chloride water main, including all necessary appurtenances and service changeovers; and erosion and sedimentation control.  Pre‑qualification of Bidders is required for this Project. Beginning on Monday, November 10, 2014, prequalification application packets can be obtained, via email, from the project manager Jason Perry at jperry@gainesville.org.  Completed pre‑qualification applications for bidding will be received at the office of the Public Utilities Engineering and Construction Services Division, Attn: Mr. Jason Perry, 757 Queen City Parkway, S.W., 2nd Floor, Gainesville, GA 30501 until 5:00 p.m., local time, FridayDecember  5, 2014.  All applicants submitting pre‑qualification documentation will be notified of their status by Tuesday, December 12 2014.

Details and Documents:
pdf Bidder's prequalification-FY14 Water Main Extensions and Improvements
Bid#15029 - FY2014 Road Paving Project

Bid#15029 - The City of Gainesville is requesting sealed bids for: FY2014 Road Paving Project

Individual sealed bids for furnishing, commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Tuesday, December 16, 2014, after which time, no further bids will be accepted.  Any bid received after the above stated time will not be considered.  It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the state deadline.  A date/time stamp located in the Purchasing Office will determine the time of receipt.  Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

There will be a Mandatory Pre-Bid Meeting on Tuesday,December 2, 2014 at 2:00 PM.

Questions concerning this document should be directed no later than Friday, November 7, 2014 at 10:00 am to:

Matt Hamby

City of Gainesville

P.O. Box 2496, Gainesville GA. 30503




The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, relegion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchases between $20,000 and $100,000.

Details and Documents:
pdf FY2014 Road Paving Project Bid Document

Awarded Bids

Bid Awarded Vendor Date of Award Amount
Bid#15014 Ford F150 PickupGreene Ford Company INC11/19/2014$25,319.60