300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.


Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
Bid No. 17005 - Fire Sprinkler System Repair

BID No. (17005) - Fire Sprinkler System Repair

Sealed Bids will be received by the City of Gainesville, Dept of Water Resources, 757 Queen City Parkway, SW Gainesville, GA.  30501 until (2:00 PM)., (09/08/16), for Fire Sprinkler System Repair.


The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Fire Sprinkler System Repair for its (Dept of Water Resources Department).

The City desires to purchase 1 Fire Sprinkler System Repair. Fire Sprinkler System Repair is expected to be available for use at the (Dept of Water Resources Department) not later than (September 30, 2016)   Estimated Date-If you are unable to provide services for the Fire Sprinkler System Repair by this date, please specify on your bid what date you will be able to begin work.


Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:

Tammy Grier

City of Gainesville

Dept of Water Resources

757 Queen City Pkwy, SW

Phone: (770.531.2663)

FAX: (770.531.2672)


Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.


All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., (08/31/16).  A list of questions and answers will be provided to all know Bidders and by request.  Requests may be made to the Bid correspondent named above.


The Administrative Services department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than (2:00 pm), Eastern Standard Time in Gainesville, Georgia on (September 8, 2016).  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:

 (Fire Sprinkler System Repair- #17005)

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                         August  22, 2016

Bid Questions Deadline:         August  31, 2016, 10:00am

Bid Due Date:                       September 8, 2016, 2:00pm

Anticipated Award Date:        September 9, 2016 (subject to final Bid review)


All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.


The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Details and Documents:
pdf BID No. 17005 - Fire Sprinkler System Repair
Invitation to Pre-Qualify for the Gainesville’s Midtown Main Street Streetscape Project

Invitation to Pre-Qualify for the
Gainesville’s Midtown Main Street Streetscape Project

City of Gainesville, Georgia

The City of Gainesville is requesting pre-qualification of Bidders for Gainesville’s Midtown Main Street Streetscape Project.  The Project will consists of the following major Demolition and Construction elements:  Demolition elements: asphalt road, concrete sidewalk, brick, curb and gutter, shrub removal and sawcutting of pavement. Construction elements: grading and fine grading, erosion control measures, asphalt paving, handicap ramps, sidewalks, concrete driveways, storm drain installation, street lights, benches, trash receptacles, curb and gutter, striping, landscaping, and all other items noted on the plans and specifications. Pre‑qualification of Bidders is required for this Project. Beginning on Monday, August 29, 2016, pre-qualification application packets can be obtained, via email, from the Project Manager Marcial Mosqueda at mmosqueda@gainesville.org. Completed pre‑qualification applications for Bidders will be received by the City of Gainesville, DWR Engineering and Construction Division, Attn: Mr. Marcial Mosqueda, 757 Queen City Parkway, Gainesville, GA 30501 until 5:00 p.m., local time, Thursday, September 15, 2016. All applicants submitting pre‑qualification documentation will be notified of their status by Wednesday, September 21, 2016. For more information please visit www.gainesville.org “Bid Opportunities”.

Details and Documents:
pdf Pre-Qualify
Advertisement for Bids - Airfield Crack Seal & Marking Project at Lee Gilmer Memorial Airport

                      ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the City of Gainesville at the Administration Building, 300 Henry Ward Way, Public Works Engineering Suite 302, Gainesville, Georgia 30503 until 11:00 am, Thursday, September 29th, 2016, at which time and place bids will be publicly opened and read aloud for the furnishing of labor, materials and equipment for the Airfield Crack Seal & Marking Project at the Lee Gilmer Memorial Airport.  Bids received after stated time will not be accepted.

A non-mandatory Prebid Conference will be held at the Airport Terminal Building, Conference Room, 1137 Aviation Way, Gainesville, Georgia 30501 at 10:00 am, Tuesday, September 13th, 2016.

The work generally consists of Airfield Crack Seal and Marking.  Work will be accomplished through limited runway closures.

The City of Gainesville, as Sponsor, reserves the right to reject any or all bids, to waive informalities, and to re-advertise or abandon this solicitation at the Sponsor’s sole discretion. Nothing herein shall be construed as a commitment on the part of the Sponsor to award a contract.

Bidding documents may be examined at (1) the Office of the Engineer, Lead Edge Design Group, Inc., 6425 Powers Ferry Road, Suite 290, Atlanta, GA 30339; and at (2) the office of Terry Palmer, Airport Manager, City of Gainesville, 300 Henry Ward Way, Suite 302, Gainesville, Georgia 30503 during normal business hours.  Bidding documents may be purchased directly from the Engineer at a non-refundable cost of $50.00 for bidding documents in digital format (pdf), or at a non-refundable cost of $500.00 for a printed set of bidding documents.  Payment will be accepted in the form of a check or money order, and can be mailed to the Office of the Engineer, Attn: Lauren Crosby.  Allow three (3) business days for processing upon the Engineer’s receipt of payment.  Bidders are required to submit all questions in writing to lcrosby@leadedgedesign.com.  The deadline for bidder’s questions is 5:00pm on Wednesday, September 21st, 2016.           

This project is funded in part under provisions of the Airport and Airway Safety and Capacity Act of 1987.  Certain mandatory federal requirements apply to this solicitation and will be made a part of any contract awarded.

All Bidders must be licensed as required by the State of Georgia and prequalified by the Georgia Department of Transportation.



RFP #17006 - Green Street Improvement Feasibility Study

RFP #17006 - The City of Gainesville is requesting sealed proposals for: Green Street Improvement Feasibility Study.

Individual sealed Proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Friday, September 30, 2016, after which time, no further proposals will  be accepted. Any proposals received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

There will be a Mandatory Pre-Proposal Meeting on Thursday, September 8, 2015 at 2:00 pm.

Questions concerning this document should be directed no later than 10:00 am, Thursday, September 22, 2016  to:

Rhonda Brady
City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770-535-6882
Fax: 770-531-2674

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.

Details and Documents:
pdf RFP #17006 - Green Street Improvement Feasibility Study