Menu


Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503
770-535-6899

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
Bid #16029 - Fire Department Fleet Replacement Aerial Apparatus
Summary:

Bid #16029 - The City of Gainesville is requesting sealed bids for : Fire Department Fleet Replacement Aerial Apparatus.


Individual sealed bids for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., Wednesday, February 24, 2016, after which time, no further bids will be accepted.  Any bids received after the above stated time will not be considered.  It is the responsibiility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline.  A date/time stamp located in the Purchasing Office will determine the time of receipt.  Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

Questions concerning this document should be directed no later than Wednesday, February 17, 2016 at 10:00 am to:

Matt Hamby

City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770-535.6899
Fax: 770-535-5636
mhamby@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, relegion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchases between $20,000 and $100,000.



Details and Documents:
pdf Bid #16029 - Fire Department Fleet Replacement Aerial Apparatus
pdf Specifications
2/3/20162/24/2016
RFP #16031 - Workers' Compensation Broker
Summary:

RFP #160313  - The City of Gainesville is requesting sealed proposals for: Workers' Compensation Broker.


Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M. EST, Wednesday, March 2, 2016, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Questions concerning this document should be directed  no later than February 24, 2016 at 2:00 pm to:

Janeann Allison
City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770.297.5485
Fax: 678.450.5059
jallison@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.

 



Details and Documents:
pdf RFP #16031 - Workers' Compensation Broker
2/10/20163/2/2016
Advertisement for Bids - Improvements at Lee Gilmer Memorial Airport
Summary:

                      ADVERTISEMENT FOR BIDS
Sealed proposals will be received by the City of Gainesville at the Administration Building, 300 Henry Ward Way, Public Works Engineering Suite 302, Gainesville, Georgia 30503 until 10:00 am, Thursday, March 3rd, 2016, at which time and place bids will be publicly opened and read aloud for the furnishing of labor, materials and equipment for the Terminal Area Improvements Phase 2 Project at the Lee Gilmer Memorial Airport. Bids received after stated time will not be accepted.
A non-mandatory Prebid Conference will be held at the Airport Terminal Building, Conference Room, 1137 Aviation Way, Gainesville, Georgia 30501 at 10:00 am, Tuesday, February 23rd, 2016.
The work generally consists of: removal of existing marking, pavement, and drainage structures; installation of a new slotted drain, junction manhole, drainage pipe and connection to an existing drop inlet; and installation of new aggregate base, pavement and marking.
The City of Gainesville, as Sponsor, reserves the right to reject any or all bids, to waive informalities, and to re-advertise or abandon this solicitation at the Sponsor’s sole discretion. Nothing herein shall be construed as a commitment on the part of the Sponsor to award a contract.
Bidding documents may be examined at (1) the Office of the Engineer, Lead Edge Design Group, Inc., 6425 Powers Ferry Road, Suite 290, Atlanta, GA 30339; and at (2) the office of Terry Palmer, Airport Manager, City of Gainesville, 300 Henry Ward Way, Suite 302, Gainesville, Georgia 30503 during normal business hours. Bidding documents may be purchased directly from the Engineer at a non-refundable cost of $50.00 for bidding documents in digital format (pdf), or at a non-refundable cost of $500.00 for a printed set of bidding documents. Payment will be accepted in the form of a check or money order, and can be mailed to the Office of the Engineer, Attn: Lauren Crosby. Allow three (3) business days for processing upon the Engineer’s receipt of payment. Bidders are required to submit all questions in writing to lcrosby@leadedgedesign.com. The deadline for bidder’s questions is 5:00 pm on Wednesday, February 24th, 2016.
This project is funded in part under provisions of the Airport and Airway Safety and Capacity Act of 1987. Certain mandatory federal requirements apply to this solicitation and will be made a part of any contract awarded.
All Bidders must be licensed as required by the State of Georgia.



Details and Documents:
pdf Advertisement for Bids
2/4/20163/3/2016
INVITATION FOR PRE-QUALIFICATION - RIVERSIDE DRIVE WATER TREATMENT PLANT IMPROVEMENTS
Summary:

Separate sealed Bids for furnishing all materials and providing all labor, tools, and equipment for construction of the Riverside Drive Water Treatment Plant (WTP) Improvements are planned to be received by the City of Gainesville (Owner) in May or June 2016. A mandatory Pre-Bid Conference will be held for all Bidders prior to receiving Bids; only Bidders in attendance for the entire Pre-Bid Conference meeting will be allowed to bid the Project.

The overall Project consists of the following major elements: construction of a new building and containment areas to house chemical storage and feed systems for  alum, chlorine dioxide (produced from sulfuric acid and Purate), bulk liquid hypochlorite, and liquid lime (total area of new building and containment is approximately 6,200 sq. ft.); new chemical feed piping; new concrete raw water meter vault; construction of  new concrete post-flash mix basins; replacement of the roof on the existing filter/administration buildings; demolition of the existing post-flash mix basin, demolition of existing alum, lime, chlorine dioxide and chlorine gas chemical storage and feed systems and related equipment once the new systems are installed, tested, and completely operational; as well as, associated stormwater control, site work, electrical, and instrumentation.

The Work will be awarded in one Contract.

Pre‑qualification of Construction Contractors submitting Bids for the Project is required. A copy of the application and qualification requirements can be obtained from the Design Engineer for this Project, Hazen and Sawyer (Project Manager, David Haas, phone number: 404-459-6363, dhaas@hazenandsawyer.com).  Applications for pre‑qualification will be received at the office of the Design Engineer, Hazen and Sawyer, 5775 Peachtree Dunwoody Road, Suite D520, Atlanta, Georgia 30342, until 5:00 p.m., local time, Friday, March 4, 2016.  All applicants submitting pre‑qualification documentation will be notified of their status by Friday, March 25, 2016



Details and Documents:
pdf Pre-Qual Invitation March 4
2/11/20163/25/2016