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Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503
770-535-6899

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
RFP No. 16003 Wessell Park Renovations - Site Development for Playground Improvements
Summary:

Sealed proposals will be received by the Gainesville Parks and Recreation Agency, 830 Green Street, NE, Gainesville, GA 30501 until 3:00pm, Wednesday, September 2, 2015 for the removal of existing playground and designated concrete walkways, construction of retaining walls, pad for pavilion and installation of fencing and landscaping per Plan Specifications at Wessell Park, 419 Holly Drive, Gainesville, GA 30501.  

PRE-PROPOSAL MEETING

Mandatory Pre-Proposal Meeting at Wessell Park, 419 Holly Drive, Gainesville, GA 30501 on Wednesday, August 19, 2015 at 10:00 am.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the correspondent named below and received by 10:00 am, Wednesday, August 26, 2015.

All Correspondence to:
Jeff Morrison, Parks Division Manager
Gainesville Parks and Recreation Agency
830 Green Street, NE, Gainesville, GA 30501
Phone: 770.538.4950
FAX: 770.531.2681
jmorrison@gainesville.org


 



Details and Documents:
pdf RFP No. 16003 Wessell Park Site Development
pdf Wessell Park Bid Set
pdf Pre- Proposal Meeting Minutes
pdf Pre Proposal Meeting Attendees
8/5/20159/2/2015
RFP No. 16008 Frances Meadows Center Renovations - Patio Enclosure
Summary:

Sealed Proposals will be received by the Gainesville Parks and Recreation Agency, 830 Green Street, NE, Gainesville, GA 30501 until 3:00 p.m., Thursday, September 3, 2015 for the enclosure of the patio at the Frances Meadows Aquatic Center.   

OVERVIEW 
The City of Gainesville, Georgia Parks and Recreation Agency seeks proposals for the enclosure of the existing patio, which includes removal of existing rails, new storefront walls and doors, HVAC system, limited electrical -emergency exit signs, and stairs per plan specifications at the Frances Meadows Aquatic Center, 1545 Community Way NE, Gainesville, GA 30501. The work is expected to begin in September 2015 and be completed by December 18, 2015. 

PRE-PROPOSAL MEETING 
A Mandatory Pre-Proposal meeting will be held on site at Frances Meadows Aquatic Center, 1545 Community Way NE, Gainesville, GA 30501, on Thursday, August 20, 2015 at 10:00 a.m.

PROPOSAL QUESTIONS 
All questions must be submitted in writing to the proposal correspondent named below.  Questions must be received by 10:00 a.m., Thursday, August 27, 2015.


QUESTIONS AND CORRESPONDENCE 
All vendor communications concerning this acquisition must be directed to the Gainesville Parks and Recreation correspondent listed below: 
Ken Rovinelli, Operations Manager 
Gainesville Parks and Recreation Agency
830 Green Street NE, Gainesville, GA 30501
Phone: 678.776.2891
FAX: 770.531.2681
krovinelli@gainesville.org

 



Details and Documents:
pdf RFP No. 16008
pdf Frances Meadows Patio Enclosure Plans_Bid Set
pdf RFP No.16008 Frances Meadows Patio Enclosure Addendum 1
pdf RFP No. 16008 Frances Meadows Patio Enclosure Addendum 2
pdf Frances Meadows Renovations Proposal Meeting Minutes
pdf Pre Proposal Meeting Sign-in Sheet
pdf Soffit Detail
8/12/20159/3/2015
RFQ #16011 - Five Year Airport Consultant
Summary:

CITY OF GAINESVILLE
LEE GILMER MEMORIAL AIRPORT
AIRPORT CONSULTING ENGINEERING SERVICES


The City of Gainesville requests “STATEMENTS OF QUALIFICATIONS” from qualified firms to engage the services of a consultant for planning, design, and construction administration services for airside and landside improvements at the LEE GILMER MEMORIAL AIRPORT. Such services may include the preparation of pre-applications and applications for federal/state assistance, planning and administrative services, preliminary and final designs, including preparation of construction plans, specifications, and contact documents; and provide construction inspection and quality control testing services for improvement projects at the Airport. Such improvements include (but are not limited to) runway extension, apron expansion, taxiway construction, land acquisition, pavement rehabilitation, marking, lighting, navigational aids, terminal area, hangars, access roads, and associated safety projects. Notices inviting Statements of Qualifications will only be provided to qualified consulting firms that are currently GDOT approved in Area Classes No. 1.08, Airport Master Planning and 2.09 Aviation. The required format and details for submitting the Statements of Qualifications may be obtained via the City of Gainesville Website www.gainesville.org or by email request to tpalmer@gainesville.org, 770-535-6882, or picked-up at the Gainesville Public Works Department., 300 Henry Ward Way, Gainesville, GA 30501. This is NOT a request for a priced proposal. Statements (6 copies) must be sealed, delivered via mail or in person, and marked "CONSULTING ENGINEERING SERVICES-AIRPORT” on the outside of the envelope. Proposals must be complete and include information requested. IN ORDER TO BE CONSIDERED, STATEMENT PACKETS MUST BE RECEIVED BY THE GAINESVILLE ADMINISTRATIVE SERVICES,  300 HENRY WARD WAY, SUITE 103 GAINESVILLE, GA 30501 NLT 2:00 PM ON FRIDAY, September 11, 2015

 



Details and Documents:
pdf RFQ #16011- Five Year Airport Consultant
8/24/20159/11/2015
RFP #16006 - Preliminary Engineering for Roadway Intersection Improvement Project
Summary:

RFP #16006 - The City of Gainesville is requesting sealed proposals for: Preliminary Engineering for Roadway Intersection Improvement Project.

Individual sealed proposals for furnishing, commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., September 16, 2015, after which time, no further proposals will be accepted.  Any proposal received after the above stated time will not be considered.  It is the responsibiility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the state deadline.  A date/time stamp located in the Purchasing Office will determine the time of receipt.  Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

There will be a mandatory Pre-Proposal meeting on September 9th at 2:00pm at the offices of the Public Works Department.

Questions concerning this document should be directed no later than Thursday 10, 2015 at 10:00 am to:

Rhonda Brady

City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770-535-6882
Fax: 770-531-2674
rbrady@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, relegion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchases between $20,000 and $100,000.



Details and Documents:
pdf RFP #16006 - Preliminary Engineering for Roadway Intersection Improvement Project
8/26/20159/16/2015
RFP No. 16010 - PAINTING AT LINWOOD WATER RECLAMATION FACILITY
Summary:

RFP No. 16010

PAINTING AT LINWOOD WATER RECLAMATION FACILITY

 

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City Pkwy, Gainesville, GA.  30501 until 2:00 pm September 17, 2015 for the Purchase of Painting at Linwood Water Reclamation Facility, 500 Linwood Dr., Gainesville, GA  30501

 

OVERVIEW

 

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks proposals to provide

 

PAINTING AT LINWOOD WATER RECLAMATION FACILITY

The City desires to purchase services of painting at the Linwood Water Reclamation Facility, 500 Linwood Dr., Gainesville, GA  30501.

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:

 

Bacle Fowler

500 Linwood Dr.

Gainesville, GA  30501

Phone: 678-725-4031

bfowler@gainesville.org

Unauthorized contact regarding the proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the proposal correspondent.


PROPOSAL QUESTIONS

All questions must be submitted in writing to the proposal correspondent named above.  Questions must be received by 10:00 a.m., September 2, 2015.  A list of questions and answers will be provided to all know proposers and by request.  Requests may be made to the proposal correspondent named above.

PROPOSAL RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on September 17, 2015.  Proposals arriving after the deadline will be returned unopened to their senders.  All proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package:

Painting at Linwood Water Reclamation Facility, 500 Linwood Dr., Gainesville, GA  30501

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual proposal receipt.  Late proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:

            Proposal Release:                               August 25, 2015

            Proposal Questions Deadline:             September 2, 2015

            Proposal Due Date:                             September 17, 2015

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all proposals at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a proposal and also submits a proposal  of their own, will be viewed as participating in Collusive behavior.  This behavior displays a pattern or practice of unethical or immoral business practices.  Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.



Details and Documents:
pdf RFP No. 16010 Painting at Linwood
8/25/20159/17/2015

Awarded Bids

Bid Awarded Vendor Date of Award Amount
Bid #16002 - Public Works Leaf MachineConsolidated Disposal System Inc8/25/201548000.00