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Purchasing and Bid Opportunities


Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503
770-297-5487

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
RFP No. 17043 - Uniform Services
Summary:

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources Department, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until 2:00 PM, 06/01/17 for the Uniform Services

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks proposals to provide Uniform Services for its different Public Utility locations:
757 Queen City Parkway (Engineering)
1040 Hancock Ave. (Water Distribution and Collection)
2641 Old Flowery Branch Rd. (Water Reclamation Facility I, Environmental Services Lab)
500 Linwood Drive (Water Reclamation Facility II)
2120 Riverside Drive (Water Works Facility I)
5640 Jim Crowe Road (Water Works Facility II)

Public Work locations:
1701 Fullenwider Rd.
117 Jesse Jewell (City Hall)
263 Alta Vista Rd.
Jones Street (Cemetery)
Hancock Ave. (traffic shop)
The City desires to purchase Uniform Rental Services.  Uniforms are expected to be available for use at the different locations no later than July 1, 2017. 
 
PROPOSAL CORRESPONDENT
Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:
Amy Smith
City of Gainesville
1006 S. Bradford Street, Ext. Gainesville, GA. 30501
Phone: (770.297.2982)
FAX: (770.531.2672)
asmith@gainesville.org
Unauthorized contact regarding the proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the proposal correspondent.

PROPOSAL QUESTIONS
All questions must be submitted in writing to the proposal correspondent named above.  Questions must be received by 10:00 a.m., 05/18/2017.  A list of questions and answers will be provided to all know proposers and by request.  Requests may be made to the proposal correspondent named above.


PROPOSAL RESPONSE DATE AND LOCATION
The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on 06/01/17.  Proposals arriving after the deadline will be returned unopened to their senders.  All proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package:


17043 Uniform Services


Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual proposal receipt.  Late proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:
Proposal Release:   05/11/17
Proposal Questions Deadline:  05/18/17 @ 10:00 AM
Proposal Due Date:   06/01/17 @ 2:00 PM EST
Award Date:    06/01/17 (subject to final proposal review)
 
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of proposal opening.

PROPOSAL REJECTION
The City of Gainesville reserves the right to reject any or all proposals at any time without penalty.
Any vendor, who acts as a supplier to another vendor submitting a proposal and also submits a proposal of their own, will be viewed as participating in Collusive behavior.  This behavior displays a pattern or practice of unethical or immoral business practices.  Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.



Details and Documents:
pdf RFP No. 17043 - Uniform Services
5/11/20176/1/2017
Bid #17045 - Nutanix IT Network Upgrade 2017
Summary:

Bid #17045  - The City of Gainesville is requesting sealed bids for: Nutanix IT Network Upgrade 2017.

Individual sealed Bids for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 3:00 P.M., Thursday, June 8, 2017, 2017, after which time, no further bids be accepted. Any bid received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

Questions concerning this document should be directed no later than 10:00 am, Thursday, June 1, 2017  to:

Jonathan Reich
City of Gainesville
PO Box 2496, Gainesville, GA 30501
Phone: 770-535-6868      Fax: 770-531-2671
GainesvilleRFQ@Gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf Bid #17045 - Nutanix IT Network Upgrade 2017
5/25/20176/8/2017
RFP #17044 - Public Lands & Buildings Janitorial Services
Summary:

RFP #17044  - The City of Gainesville is requesting sealed proposals for: Public Lands & Buildings Janaitorial Services.


Individual sealed Proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., June 9, 2017, after which time, no further proposals be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Questions concerning this document should be directed no later than 10:00 am, Friday, June 2, 2017  to:


Todd Beebe
PO Box 2496, Gainesville, GA 30503
Phone: 770-535-6882
Fax: 770-531-2674
tbeebe@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf RFP #17044 - Public Lands & Buildings Janitorial Services
pdf Appendix A - H
5/19/20176/9/2017
RFP #17041 - Grounds Care for City Buildings & Industrial Parks.
Summary:

RFP #17041  - The City of Gainesville is requesting sealed proposals for: Grounds Care for City Buildings & Industrial Parks.

Individual sealed Proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 3:00 P.M., June 9, 2017, after which time, no further proposals be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.


Questions concerning this document should be directed no later than 10:00 am, Friday, June 2, 2017  to:

Todd Beebe
PO Box 2496, Gainesville, GA 30503
Phone: 770-535-6882
Fax: 770-531-2674
tbeebe@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf RFP #17041 - Grounds Care for City Buildings & industrial Parks
pdf Appendix A - F
5/19/20176/9/2017
Advertisement for Bids - Runway Safety Area Improvements Phase I
Summary:

                     ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the City of Gainesville at the Administration Building, 300 Henry Ward Way, Public Works Engineering Suite 302, Gainesville, Georgia 30503 until 2:00 pm, Thursday, June 22nd, 2017, at which time and place bids will be publicly opened and read aloud for the furnishing of labor, materials and equipment for the Runway Safety Area (RSA) Improvements Phase 1 Project at the Lee Gilmer Memorial Airport.  Bids received after stated time will not be accepted.

A non-mandatory Prebid Conference will be held at the Airport Terminal Building, Conference Room, 1137 Aviation Way, Gainesville, Georgia 30501 at 2:00 pm, Monday, June 5th, 2017.  A bidder’s attendance at this prebid conference is not mandatory; the prebid conference is being held to provide bidders the opportunity to examine the site of the proposed work and ask questions about the project requirements.

The work generally consists of pavement removal, shoulder grading, and new airfield lighting.  Work will be accomplished through limited runway closures.

The City of Gainesville, as Sponsor, reserves the right to reject any or all bids, to waive informalities, and to re-advertise or abandon this solicitation at the Sponsor’s sole discretion. Nothing herein shall be construed as a commitment on the part of the Sponsor to award a contract.

Bidding documents may be examined at (1) the Office of the Engineer, Lead Edge Design Group, Inc., 6425 Powers Ferry Road, Suite 290, Atlanta, GA 30339; and at (2) the Office of Terry Palmer, Airport Manager, City of Gainesville, 300 Henry Ward Way, Suite 302, Gainesville, Georgia 30503 during normal business hours.  Bidding documents may be purchased directly from the Engineer at a non-refundable cost of $100.00 for bidding documents in digital format (pdf), or at a non-refundable cost of $500.00 for a printed set of bidding documents.  Payment will be accepted in the form of a check or money order, and can be mailed to the Office of the Engineer, Attn: Phil Eberly.  Allow three business days for processing upon the Engineer’s receipt of payment.  Bidders are required to submit all questions in writing to peberly@leadedgedesign.com.  The deadline for bidder’s questions is 5:00pm on Wednesday, June 14th, 2017.     

This project is funded in part under provisions of the Airport and Airway Safety and Capacity Act of 1987.  Certain mandatory federal requirements apply to this solicitation and will be made a part of any contract awarded.

All Bidders must be licensed as required by the State of Georgia and prequalified by the Georgia Department of Transportation.



Details and Documents:
pdf Advertisement for Bids - Runway Safety Area (RSA) Improvements Phase I
5/25/20176/22/2017