Purchasing and Bid Opportunities

Vendor Application »

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

The City of Gainesville
Purchasing Office
P. O. Box 2496
Gainesville, GA  30503
770-535-6899

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

Current Bid Opportunities

TitleOpen DateClose Date
RFP #14055 - Downtown Mixed-Use Development
Summary:

RFP #14055  - The City of Gainesville is requesting sealed proposals for Downtown Mixed-Use Development. 

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 12:00 P.M. EST, Thursday, May 22, 2014 after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

There will be a Mandatory Pre-Proposal Meeting on April 15, 2014 at 10:00 am.

Addendum #1 - Please see the attached addendum for changes.

Questions concerning this document should be directed  no later than May 8, 2014 at 10:00 am to:

Matt Hamby, Budget and Purchasing Manager

City of Gainesville
PO Box 2496, Gainesville, GA 30503
mhamby@gainesville.org



The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf RFP #14055 - Downtown Mixed-Use Development
pdf Addendum #1
4/8/20144/22/2014
RFQ #14052 - Master Public Signage Plan
Summary:

RFQ #14052 -  The City of Gainesville is  seeking qualifications from a firm for the creation of a Master Public Signage Plan.
Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M. EST, Monday, April 28, 2014 after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Questions concerning this document should be directed  no later than April 21, 2014 at 10:00 am to:

Matt Hamby
City of Gainesvile
PO Box 2496, Gainesville, GA 30503
mhamby@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf RFQ #14052 - Master Public Signage Plan
4/7/20144/28/2014
RFP#14046 Grounds Maintenance Service-Lakeside WTP
Summary:

Proposal#14046 - The City of Gainesville is requesting sealed proposals to provide grounds maintenance service for the Lakeside Water Treatment Plant.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, May 1, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 18, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297-2982
asmith@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf 14046 Groundskeeping Lakeside WTP
4/4/20145/1/2014
RFP#14048 Grounds Maintenance Service- Environmental Services Facility
Summary:

Proposal#14048 - The City of Gainesville is requesting sealed proposals to provide grounds maintenance service for the Environmental Services Facility.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, May 1, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 18, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297-2982
asmith@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf 14048 Groundskeeping Environmental Services
4/4/20145/1/2014
RFP#14047 Grounds Maintenance Service-Riverside Water Treatment Plant
Summary:

Proposal#14047 - The City of Gainesville is requesting sealed proposals to provide grounds maintenance service for the Riverside Water Treatment Plant.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, May 1, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 18, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297-2982
asmith@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf 14047 Groundskeeping Riverside WTP
4/4/20145/1/2014
RFP#14045 Grounds Maintenance Service-Public Utilities Admin Building/High Street Tank
Summary:

Proposal#14045 - The City of Gainesville is requesting sealed proposals to provide grounds maintenance service for Public Utilities Administration Building/High Street Tank.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, May 1, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 18, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297-2982
asmith@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf 14045-Groundskeeping PUD admin
4/4/20145/1/2014
RFP#14050 Janitorial Services-Public Utilities
Summary:

Proposal#14050 - The City of Gainesville is requesting sealed proposals to provide janitorial services for various Public Utilities facilities.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday, May 1, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 21, 2014 at 10:00 am to:

Tammy Grier
City of Gainesvile
Public Utilities
770.531-2663
tgrier@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf 14050 Janitorial Services
4/7/20145/1/2014
RFP#14049 Uniform Services
Summary:

Proposal#14049 - The City of Gainesville is requesting sealed proposals to provide uniform services.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Friday, May 2, 2014, after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the award is made.

Questions concerning this document should be directed no later than April 18, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297-2982
asmith@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.



Details and Documents:
pdf 14049 uniform services
4/3/20145/2/2014
RFP #14056 - TPO Roof & Wall Waterproofing at Brenau Downtown Center
Summary:

RFP #14056  - The City of Gainesville is requesting sealed proposals for TPO Roof & Wall Waterproofing at Brenau Downtown Center.

Individual sealed proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M. EST, Monday, April 21, 2014 after which time, no further proposals will be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Mandatory site inspection on April 1, 2014 at 2:00 PM.

Questions concerning this document should be directed  no later than April 11, 2014 at 10:00 am to:

Addendum 1: See attached addendum for changes

Todd Beebe
City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770.535.3075x1
Fax: 770-535-3074

tbeebe@gainesville.org


The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf RFP #14056 - TPO Roof & Wall Waterproofing at Brenau Downtown Center
pdf Addendum #1
3/24/20145/5/2014
RFB# 14057 HVAC Services for Public Utilities
Summary:

Bid #14057 - The City of Gainesville is requesting sealed bids for On-call service work/Repair for HVAC system.

Individual sealed bids for furnishing commodities or services described above will be received at the City of Gainesville Public Utilities Department, 757 Queen City Parkway, Gainesville, GA 30501, until 2:00 P.M., Thursday,  May 8, 2014, after which time, no further bids will be accepted. Any bid received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a bid to ensure that it is received at the physical address of the Public Utilities Department prior to the stated deadline. A date/time stamp located in the Public Utilities Department will determine the time of receipt. Bids received after the deadline will not be considered under any circumstances, and will be returned unopened after the bid award is made.

Questions concerning this document should be directed no later than April 25, 2014 at 10:00 am to:

Amy Smith
City of Gainesvile
Public Utilities
770.297.2982
asmith@gainesville.org



The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $100,000.
 



Details and Documents:
pdf 14057 HVAC Services
4/18/20145/8/2014