Purchasing and Bid Opportunities


300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.


Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
BID No. (17047) - New Vehicles

Sealed Bids will be received by the City of Gainesville, Dept of Water Resources, 757 Queen City Parkway, SW Gainesville, GA. 30501 until (2:00 PM)., (08/03/17), for the Purchase of New Vehicles.


The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Vehicles for its (Dept of Water Resources Department). The City desires to purchase 11 Vehicles. Vehicles are expected to be available for use at the (Dept of Water Resources Department) not later than (December 31, 2017) Estimated Date-If you are unable to deliver these Vehicles by this date, please specify on your bid what date you will be able to deliver. 


Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:

Tammy Grier

City of Gainesville Dept of Water Resources 757 Queen City Pkwy, SW

Phone: (770.531.2663)

Fax: (770.531.2672)

Email: tgrier@gainesville.org)

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should rely only on written statements issued by the Bid correspondent.


All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 10:00 a.m., (07/25/17). A list of questions and answers will be provided to all know Bidders and by request. Requests may be made to the Bid correspondent named above.


The Administrative Services department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than (2:00 pm), Eastern Standard Time in Gainesville, Georgia on (August 3, 2017). Bids arriving after the deadline will be returned unopened to their senders. All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the package: (Vehicles- #17047) Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule: Bid Release: July 17, 2017

Bid Questions Deadline: July 25, 2017, 10:00am

Bid Due Date: August 3, 2017, 2:00pm

Anticipated Award Date: August 3, 2017 (subject to final Bid review)


All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total. Determination of best response to Bid will be the sole judgment of the City of Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.


The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Details and Documents:
pdf 17047 - New Vehicles