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Purchasing and Bid Opportunities


Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503
770-297-5487

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
RFP No. 17027 - Uniform Services
Summary:

RFP No. 17027 - Uniform Services

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources Department, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until 2:00 PM, 05/04/17 for the Uniform Services

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks proposals to provide Uniform Services for its different Public Utility locations:
757 Queen City Parkway (Engineering)
1040 Hancock Ave. (Water Distribution and Collection)
2641 Old Flowery Branch Rd. (Water Reclamation Facility I, Environmental Services Lab)
500 Linwood Drive (Water Reclamation Facility II)
2120 Riverside Drive (Water Works Facility I)
5640 Jim Crowe Road (Water Works Facility II)

Public Work locations:
1701 Fullenwider Rd.
117 Jesse Jewell (City Hall)
263 Alta Vista Rd.
Jones Street (Cemetery)
Hancock Ave. (traffic shop)
The City desires to purchase Uniform Rental Services.  Uniforms are expected to be available for use at the different locations no later than July 1, 2017. 
 
PROPOSAL CORRESPONDENT
Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Administrative Services Department correspondent listed below:
Amy Smith
City of Gainesville
1006 S. Bradford Street, Ext. Gainesville, GA. 30501
Phone: (770.297.2982)
FAX: (770.531.2672)
asmith@gainesville.org
Unauthorized contact regarding the proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the proposal correspondent.


PROPOSAL QUESTIONS
All questions must be submitted in writing to the proposal correspondent named above.  Questions must be received by 10:00 a.m., 04/14/2017.  A list of questions and answers will be provided to all know proposers and by request.  Requests may be made to the proposal correspondent named above.


PROPOSAL RESPONSE DATE AND LOCATION
The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on 05/04/17.  Proposals arriving after the deadline will be returned unopened to their senders.  All proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package:


17027 Uniform Services
Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual proposal receipt.  Late proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.


Proposal Schedule:
 Proposal Release:   04/11/17
 Proposal Questions Deadline:  04/14/17 @ 10:00 AM
 Proposal Due Date:   05/04/17 @ 2:00 PM EST
 Award Date:    05/04/17 (subject to final proposal review)

 



Details and Documents:
pdf RFP No. 17027 -Uniform Services
4/11/20175/4/2017
RFP #17040 - On-Site Medical Clinic and Wellness Program
Summary:

~~RFP #17040  - The City of Gainesville is requesting sealed proposals for: On-Site Medical Clinic and Wellness Program.


Individual sealed Proposals for furnishing commodities or services described above will be received at the City of Gainesville Purchasing office, until 2:00 P.M., May 9, 2017, after which time, no further proposals be accepted. Any proposal received after the above stated time will not be considered. It is the responsibility of the person/firm submitting a proposal to ensure that it is received at the physical address of the Purchasing Office prior to the stated deadline. A date/time stamp located in the Purchasing Office will determine the time of receipt. Proposals received after the deadline will not be considered under any circumstances, and will be returned unopened after the proposal award is made.

Questions concerning this document should be directed no later than 10:00 am, Friday, April 28, 2017  to:

Janeann Allison, Administrative Services Director
City of Gainesville
PO Box 2496, Gainesville, GA 30503
Phone: 770-297-5485
Fax: 678-450-5059
jallison@gainesville.org

The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

In accordance with City Code 2-4-29, a local vendor preference is applicable for purchase between $20,000 and $150,000.



Details and Documents:
pdf RFP #17040 - On-Site Medical Clinic and Wellness Program
pdf Addendum #1
4/20/20175/9/2017
RFP No. 17036 FY18 Landscape Maintenance Program
Summary:

The City of Gainesville, Parks and Recreation Agency seeks proposals to provide a comprehensive Landscape Maintenance Program for selected parks.

Sealed Proposals will be received by the City of Gainesville Parks and Recreation Office, 830 Green Street,
NE, Gainesville, GA. 30501 until 2:00 PM., Friday, May 12, 2017
for the FY18 Landscape Maintenance
Program.

MANDATORY PRE-PROPOSAL MEETING

All interested vendors must attend the Pre-Proposal meeting at 2:00 PM, Wednesday, April 19, 2017 at which all details of the RFP will be covered as well as a tour of the selected Parks.

PROPOSAL QUESTIONS
All questions must be submitted in writing to the proposal correspondent named above. Questions must
be received by 10:00 AM, Wednesday, May 3, 2017
. A list of questions and answers will be provided to all
known proposers and by request. Requests may be made to the proposal correspondent named below.

PROPOSAL CORRESPONDENT
All vendor communications concerning this acquisition must be
directed to the Gainesville Parks and Recreation correspondent listed below:

Eno Slaughter, Parks Division Manager
City of Gainesville Parks and Recreation
830 Green Street, NE; Gainesville, GA 30501
Office: 770.535.3065
Cell: 678.776.9511
eslaughter@gainesville.org
 



Details and Documents:
pdf RFP No. 17036 FY18 Landscape Maintenance Program
pdf FY 2018 Landscape Maintenance RFP Pre-Proposal Meeting Minutes
3/31/20175/12/2017