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Purchasing and Bid Opportunities


Purchasing

300 Henry Ward Way, Suite 103, Gainesville, GA 30501
P. O. Box 2496, Gainesville, GA  30503

Kevin Hutcheson

Budget and Purchasing Manager
770-297-5487

Vendor Application

If you would like to be added to the City of Gainesville's vendor listing, please print and mail a completed Vendor Application and IRS Form W-9 to the address below.  Both forms can be found at the bottom of this page in the section containing "Related Documents".  As stated in the Vendor Application, the required documents must be provided to the City, and an "Active Vendor" status must be rendered before business can be conducted.  Thank you for your interest in doing business with the City of Gainesville.

 

Bid Opportunities »

The City of Gainesville invites all vendors and contractors to visit the bid opportunities web page on a regular basis.  We will list each Invitation to Bid, Request for Proposal, and Request for Qualifications on this web page when the City is ready to receive bids.

Please read each bid package carefully to ensure all requirements are met when submitting a bid package.  The City reserves the right to reject any or all bids based upon the guidelines outlined in the City of Gainesville's Purchasing Ordinance.  If you have any questions concerning a specific bid, contact the correspondent as listed in the bid package.  All questions regarding specific bid packages must be submitted in writing.

The City will post most addenda for specific bids to the City's Bid Opportunities web page and disseminate this information to all known bidders; however, it is the Bidder's responsibility to check this web page for the addenda prior to submitting a bid package.

Bidders without the appropriate documentation as listed in the bid package or any addenda may be deemed non-responsive or nonresponsible.  

TitleOpen DateClose Date
BID No. 18003 - Replace Ceiling Tile (3 Floors)
Summary:

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM., August 24, 2017, for the Purchase of Replacing Ceiling Tile (3 Floors).

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Replacement of  Ceiling Tile (3 Floors) for its Dept. of Water Resources Department.

The City desires to purchase Replacement of Ceiling Tile (3 Floors).  
List first available work ______________________________
List if available to work on weekends___________________

BID CORRESPONDENT
Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:
Tammy J. Grier
City of Gainesville Dept. of Water Resources
757 Queen City Parkway SW, Gainesville, GA. 30501
Phone:  770-531-2663
FAX:  770-531-2672
tgrier@gainesville.org
Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS
All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., August 15, 2017.  A list of questions and answers will be provided to all know Bidders and by request.  Requests may be made to the Bid correspondent named above.


BID RESPONSE DATE AND LOCATION
The Dept. of Water Resources Purchasing Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM Eastern Standard Time in Gainesville, Georgia on August 24, 2017.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:
Replace Ceiling Tile (3 Floors)
Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.


Bid Schedule:
 Bid Release:   August 7, 2017
 Bid Questions Deadline: August 15, 2017 – 10:00 AM
 Bid Due Date:   August 24, 2017 – 2:00 PM EST
 Anticipated Award Date: August 24, 2017 (subject to final Bid review)


WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.


BID REJECTION
The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.



Details and Documents:
pdf 18003 Replace Ceiling Tiles (3 Floors)
8/7/20178/24/2017
BID No. 18002 - One (1) New 4 X 4 Diesel One Ton Cab & Chassis with Utility Service Body-Mounted
Summary:

BID No. 18002 - One (1) New 4 x 4 Diesel One Ton Cab & Chassis with Utility Service Body - Mounted

Sealed Bids will be received by the City of Gainesville, Purchasing Department, 757 Queen City Parkway, Gainesville, GA.  30501 until 2:00 PM., September 7, 2017, for the Purchase of One (1) New 4 x 4 Diesel One Ton Cab & Chassis with Utility Service Body – Mounted.

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide One (1) New 4 x 4 Diesel One Ton Cab & Chassis with Utility Service Body - Mounted for its Department of Water Resources Department.

The City desires to purchase One (1) New 4 x 4 Diesel One Ton Cab & Chassis with Utility Service Body - Mounted.  The Service Truck is expected to be available for use at the 1006 S. Bradford St. Ext., Gainesville, GA  30501 no later than 12/31/17. 


BID CORRESPONDENT
Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:
Amy J. Smith
Department of Water Resources
757 Queen City Parkway, Gainesville, GA. 30501
Phone:  770-297-2982
FAX:  770-531-2672
asmith@gainesville.org
Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS
All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., August 24, 2017.  A list of questions and answers will be provided to all known Bidders and by request.  Requests may be made to the Bid correspondent named above.


BID RESPONSE DATE AND LOCATION
The Department of Water Resources Purchasing Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM Eastern Standard Time in Gainesville, Georgia on September 7, 2017.  Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.  Bids must be clearly marked on the outside of the package:
One (1) New One Ton Cab & Chassis with Utility Service Body - Mounted
Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.


Bid Schedule:
 Bid Release:   August 18, 2017
 Bid Questions Deadline: August 24, 2017 – 10:00 AM
 Bid Due Date:   September 7, 2017 – 2:00 PM EST
 Anticipated Award Date: September 7, 2017 (subject to final Bid review)


WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.  Bids shall remain valid for ninety days for the date of Bid opening.


BID REJECTION
The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.



8/18/20179/7/2017
Invitation for Bidder’s Pre-Qualification - RIVERSIDE DRIVE WTP FY2018 BASIN COATINGS PROJECT
Summary:

Invitation for Bidder’s Pre-Qualification

RIVERSIDE DRIVE WTP FY2018 BASIN COATINGS PROJECT


CITY OF GAINESVILLE, GEORGIA

The City of Gainesville is requesting pre-qualification of bidders for the Riverside Drive WTP Basin Coatings Project.  The work generally consists of coating interior concrete wall surfaces, including surfaces below normal operating water level in the North Primary Settling Basin and in Filter Basins 1, 2, and 3.  The work will also include, surface preparation and painting of clarifier sludge collector mechanisms, effluent troughs, and weir plates.  The work will start in the fall or winter of 2017 and is expected to be completed in less than 120 days.  The work will take place at the Riverside Drive WTP located at 2120 Riverside Drive, Gainesville, GA 30501.  Pre qualification of Bidders is required for this Project. Beginning on Monday, August 14, 2017, a copy of the application and qualification requirements can be obtained, via email, from the project manager at bfouts@gainesville.org.  Completed pre qualification applications for bidding will be received at the office of the Department of Water Resources Engineering and Construction Services Division, Attn: Barclay Fouts, 1st Floor, 757 Queen City Parkway, Gainesville, GA 30501 until 5:00 p.m., local time, Friday, September 8, 2017.  All applicants submitting pre qualification documentation will be notified of their status by Friday, September 22, 2017.



Details and Documents:
pdf Ad for RS Basin Coatings Project
8/16/20179/22/2017