4/2/2009 Work Session Minutes - Part 2 POLICE ISSUE: Project Resolution: Justice Administration Grant (JAG) Application Police Chief Frank Hooper and Police Lieutenant Stan Kimbrell attended the meeting. It was noted that the department has received this grant in the past. This year, the department would receive $104,963 which would be used to purchase equipment and technology. There was no cash match but the department would be required to make purchases through the department budget and request reimbursements. Placed on the April 7th Council Meeting Consent Agenda COMMUNITY SERVICE CENTER ISSUE: Community Service Center Director Phillippa Lewis Moss displayed awards recently received by the department noting two areas of the center had been accredited. Project Resolution: Authorize Acceptance of FY’10 Healthy Marriage Initiative Grant Community Service Center Director Phillippa Lewis Moss reported the proposed resolution authorized the acceptance of a grant from the Department of Community Affairs to provide assistance for couples planning/preparing for marriage. The program would be designed to offer assistance for breaking the cycle of pregnancies out of wedlock. Placed on the April 7th Council Meeting Consent Agenda PARKS & RECREATION ISSUE: Business Resolution: Renewal of Army Corps of Engineers Lease – Lanier Point Park Director of Parks & Recreation Melvin Cooper stated the proposed resolution allowed the Mayor to sign a lease renewal with the Corps of Engineers that would cover the next 25 years. Placed on the April 7th Council Meeting Consent Agenda Green Street Pool Upon inquiry from Council Member Hamrick, Mr. Cooper shared plans regarding the Green Street Pool indicating the plans from 2007 included renovating the bathhouse and adding an interactive spray area. Two concepts were being considered. There had been implementation issues related to funding and timing. RECESS: 10:38 AM RECONVENE: 10:45 AM PUBLIC WORKS ISSUES: Project Resolution: Authorization for the Solid Waste Department to Purchase PinPoint GeoTech Hardware and Software Public Works Director David Dockery stated staff has researched the PinPoint GeoTech Software used in other communities and was very impressed with this system. He felt the software would allow the department to reduce manpower as well as fuel usage and discussed how the system works. In summary, the system is installed inside garbage trucks allowing staff to log various service items while working the route. The information is downloaded at the end of the day to create curbside routes for the next day allowing the workers to limit the route to those areas that require service. City Manager Kip Padgett stated Solid Waste is not the only department that will benefit from the use of this equipment noting potholes and water leaks could also be addressed. The cost of the program ($29,000) included a special discount to secure the business. Placed on the April 7th Council Meeting Consent Agenda Business Resolution: BFI Waste Services FY10 Recycling and Solid Waste Contract Extension Agreement Public Works Director David Dockery stated the department had been satisfied with the service and would like to extend the contract for both recycling and solid waste services. Both agreements would have a fee adjustment. Placed on the April 7th Council Meeting Consent Agenda Update: Recycling Efforts Solid Waste Superintendent Dan Owen stated the Away from Home Grant was received in July 2008 and was used to purchase a mobile recycling trailer. The trailer is used at events occurring after normal business hours. The extra stands are being used throughout the City to collect cans and plastic bottles. Bins are used to collect paper recyclables. He shared the statistics for collections at City facilities as well as statistics on solid waste activities. Mr. Owen closed the conversation by comparing recycling statistics from Dalton, Gainesville, and Griffin. It was noted that Griffin had mandatory curb side recycling which explained why their statistics were much higher than other communities. Upon inquiry from Council Member Bruner, Public Works Director David Dockery stated an incentive should be considered to encourage recycling before converting to a mandatory recycling program. Upon inquiry from Council Member Hamrick, Mr. Owen stated apartment complexes are required to use dumpsters and they typically don’t recycle. Energy Audit Public Works Director David Dockery stated energy auditors from Georgia Power inspected three city buildings. Staff was in the process of compiling a list of recommendations designed to save energy which would be submitted to the City Manager for consideration. PUBLIC UTILITIES ISSUE: Project Resolution: FY09 & FY10 Water Main Extensions – Award of Contract Engineering & Planning Section Chief Mak Yari introduced Civil Engineer Jason Perry who joined the Public Utilities Department in July 2008. Mr. Perry served as the design engineer for this project. Mr. Yari stated the Public Utilities Department was authorized to prepare design plans and bid the project via resolution. Eleven prequalified contractors participated in the bid process. The bids ranged from $1.8 to $2.5 million. The department estimated the cost would be $1.62 million. Mr. Yari recommended awarding the contract to the low bidder, Strickland & Sons Pipeline, with a total project cost not to exceed $1,398,373.50. The project would be funded through the Public Utilities Department Capital Fund. Mr. Yari stated the project includes 7 miles of extensions on 13 roads creating the ability to serve 343 properties. The department has received 140 requests for service in this area. Placed on the April 7th Council Meeting Consent Agenda Public Utilities Department Fee Schedules Finance and Administration Division Manager Tina Wetherford distributed information regarding the fee schedule recommendations as requested during the department’s workshop. City Manager Kip Padgett asked Council to consider scheduling a called work session on April 9th to specifically discuss the proposed fees in more detail. There was consensus among Council to proceed with the called meeting as requested. It was noted that one topic of discussion should be the fire sprinkler system fee. Council Member Dunagan felt the fire sprinkler system fee should be implemented for new systems instead of a phased in city wide fee. City Attorney Palmour suggested that meters have some type of placard indicating a fire hydrant meter was needed to obtain water from fire hydrants.