10/12/2006 Work Session Minutes - Part A City of Gainesville Work Session Minutes City Manager’s Conference Room Thursday, October 12, 2006, 9:00 AM Page 1 of 4 COUNCIL PRESENT: Hamrick, Figueras, Bruner, Wangemann COUNCIL VACANCY: Ward 1 STAFF PRESENT: Shuler, Palmour, Jordan Mayor Hamrick called the meeting to order. ALCOHOLIC BEVERAGE LICENSE APPLICATION: Metro Premium Wines of Georgia - 6070 LaGrange Blvd. SW Deputy Marshal Debbie Jones stated this was a new application for the wholesale of wine. The application was in order. Texas Roadhouse - 895 Dawsonville Highway Deputy Marshal Debbie Jones stated this was a change in the managing agent for consumption on the premises of beer, wine and liquor. The application was in order. Publix Super Market, Inc. - 1236 Thompson Bridge Road Deputy Marshal Debbie Jones stated this was an application to change the managing agent for packaged sales of beer and wine. The application was in order. Publix Super Market, Inc. – 879 Dawsonville Highway Deputy Marshal Debbie Jones stated this was an application to change the managing agent for packaged sales. The application was in order. Monia Food Mart – 3010 McEver Road Deputy Marshal Debbie Jones stated this was a new application for packaged sales of beer and wine. The application was in order. Upon inquiry from Mayor Hamrick, Mrs. Jones confirmed that wholesaler’s pay a tax directly to the City and indicated the Marshall’s Office tracks this information to make sure the tax is paid. The five applications were placed on the October 17, 2006 Council Meeting agenda INSPECTION DEPARTMENT: Update: Continuing Education Program for Construction Professionals Building Inspections Services Assistant Manager Phil Gruber stated the Inspections Office had been actively involved in a continuing education program geared toward construction professionals in the building industry since January 2003 and commented on State requirements for construction licenses. He stated the department expects changes to the Building Code every January from the State and every three years from the International Code Council. House Bill 285 (passed in 2005) resulted in major changes requiring contractors and inspectors to complete certification courses addressing Storm Water Management. The State will accept credits for classes offered by the City of Gainesville. Also, the Architects Association accepts the certifications for continuing education. All of the Inspections staff has received this certification and half of the Planning Department staff had completed the program. The community was invited to attend these classes as well. The department had conducted 29+ classes with 900+ participants. There were five more classes to be taught. Council was invited to attend if so desired. Council Member Bruner requested the meeting schedule. Mayor Hamrick asked about publicizing the classes. PUBLIC UTILITIES ISSUE: Resolution: Thompson Bridge Road Pump Station Improvements Utilities Engineer and Planning Division Manager Mak Yari stated there had been some discussion with Council about this project at the Public Utilities Department Retreat. The approach had been to provide a larger force main and a north side interceptor to send the flow to Linwood. A request for proposals had been posted and six pre-qualified bids were received. Five of them followed the idea submitted in the proposal. The sixth bidder had a different idea which involved using abandoned facilities to pump the flow to Linwood. This would eliminate the need for a future Phase II. Staff had evaluated this idea and was requesting permission to proceed with the new concept which saved approximately $4 million. The intent was to do the work in the summer months to eliminate impacting transportation of students to/from school. City Manager Bryan Shuler stated the alternative design was not presented to the engineering community. The award would be a project that is different and that is superior to what was requested. Placed on the October 17th Council Meeting Agenda PARK AND RECREATION ISSUE: Resolution: Memorandum of Understanding Frances Meadows Center and Gainesville Middle School Site Development Construction Administration Services Manager Tim Collins stated the school system had signed the agreement as written. The proposed resolution authorized the Mayor to sign the Memorandum of Understanding. Placed on the October 17th Council Meeting Consent Agenda CITY MANAGER’S ISSUES: Resolution: Award Contracts for New Harvest Road Property Studies City Manager Bryan Shuler stated this property was located in the Chicopee Woods area. The project addressed wetland concerns. The Economic Development Fund budget included monies to conduct three studies as pre-requisites for any work that would need to be done. Placed on the October 17th Council Meeting Consent Agenda Chattahoochee Golf Course City Manager Bryan Shuler distributed information about the status of the golf course. A brief report on the status of the project indicated all of the construction work was essentially complete. Staff was planning a December 1st opening with a number of activities. The report also addressed the fee structure. Mr. Shuler reported staff had received proposals regarding the operation of The Grille and staff was preparing to award the contract to the Country Club. It was noted that the Country Club had expressed a desire to fund some capital improvements (in excess of $70,000). Risk Management Recognition City Manager Bryan Shuler stated he had attended a Georgia Safety Council luncheon during which Risk Manager Cindy Barnette was recognized. He felt this was a significant accomplishment considering the fact that the other awards were presented to members of the private sector. COUNCIL ISSUES: Council Member Wangemann Expressed his anger about gang activity occurring on school property and commended the Police Department, specifically the School Resource Officer, for a job well done. Council Member Bruner Commented on meetings she recently attended and shared her itinerary for the next week. Council Member Figueras 1. Reminded everyone of the Citizens Involvement Meeting on Saturday, October 14th at 10 AM. 2. Requested that the Keep Hall Beautiful Crew address a portion of the south side (from EE Butler to Fair Street with specific emphasis on Summit, High and Hunter Streets). 3. Reported Claude Sullins, Fieldale Corporation, had requested an opportunity to be involved in the cleanup efforts. He was specifically interested in the Fieldale and Old Athens Highway area. 4. Received a call from Jerry Frady expressing concerns about the Unified Land Development Code. He was asked to submit his concerns in writing. Mayor Hamrick 1. Attended the Convention and Visitors Bureau meeting and commented on some of the activities that had occurred. The written report was submitted to the City Manager. 2. Received a memo about the bond refinancing. Council concurred to proceed. 3. Received a report on the Mixed Drink Tax and felt the delinquent taxes should be collected before the new license was issued.