Gainesville Civic Center
Announcing Reduced Rental Rates Monday-Thursday
|
| Room |
Square Footage |
Size |
Theater Style |
Banquet Style |
Classroom Style |
|---|---|---|---|---|---|
| Gaines | 400 | 16’ x 25’ | 40 | 24 | 15 |
| Longstreet 2 | 1,008 | 24’ x 42’ | 80 | 56 | 40 |
| Chestatee | 3,348 | 55’ x 65’ | 125 | 130 | 65 |
| Sidney Lanier | 2,050 | 41’ x 50’ | 150 | 120 | 66 |
| Chattahoochee | 2,500 | 41’ x 61’ | 200 | 140 | 100 |
| Ballroom | 6,840 | 72’ x 96’ | 715 | 400 | 300 |
|
1/2 Ballroom M-TH Only |
3,420 | 36'X48' | 250 | 175 | 140 |
| Board | 700 | 20’ x 33’ | Table 15 |
Rental hours are from 7am-11:30pm.
Pricing
|
Room |
Friday-Sunday 8 Hours |
Fri-Sun Per Hour Charge Over 8 Hours |
Mon-Thur | |
|---|---|---|---|---|
| Grand Ballroom | $900.00 | $100.00 |
$100/per hour (2 hour min) |
|
| 1/2 Grand Ballroom | n/a | n/a | $350 | |
| Chattahoochee Room | $275.00 | $45.00 |
$45/per hour (2 hour min) |
|
| Sidney Lanier Room | $200.00 | $45.00 |
$45/per hour (2 hour min) |
|
| Chestatee Room | $350.00 | $50.00 |
$50/per hour (2 hour min) |
|
| Longstreet 2 Room | $120.00 | $20.00 | ||
| Gaines Room | $50.00 | $20.00 | ||
| Board Room | $75.00 | $20.00 |
Pricing differs for Commercial Events for profit. Contact event sales staff for more information.
Non proft rates available but do not apply to M-TH discount rates.
Self Catering is allowed. However, only approved caterers will be allowed access to the Kitchen. Self Catering Guidelines will be provided and must be adhered to.
| Self Catering Fees | Light Snacks (*) |
Meals 1-250 |
Meals 251 & up |
|---|---|---|---|
| Grand Ballboom | $100.00 | $150.00 | $250.00 |
| Chestatee/Chattahoochee/Sidney Lanier | $75.00 | $150.00 | n/a |
| Other Rooms | $50.00 | $75.00 | n/a |
(*) Light Snacks include chips, cake, cookies, dry food, light sandwiches, fruit, vegetables, etc. - no hot food.
Rental Downpayment
$50 minimum downpayment is required to reserve space and is non-refundable - (is applied to the rent).
A downpayment equal to 50% of the rental fee is required at time of signing the License Agreement and is non-refundable. Balance is due 30 days before event.
Additional Charges
| Damage/Cleaning Deposit | |
| Ballroom | $500.00 |
| Meal Only | $250.00 |
| Chestatee/Sidney Lanier/Chattahoochee | $250.00 each |
Additional Options
Move-In & Rehearsal Time is subject to space availability one month ahead of the requested date.
Note: Day-Before Move-In is normally between 4:00 PM to 10:00 PM
| Room |
Day Before Move-In Max 6 Hrs. |
Rehearsal Per Hour w/out Set Up |
|---|---|---|
| Ballroom | $450.00 | $100.00 |
| Chattahoochee | $137.50 | $45.00 |
| Sidney Lanier | $100.00 | $45.00 |
| Chestatee | $175.00 | $50.00 |
Alcoholic Beverages
Contact Scott’s on the Square at 770-536-1111. They hold the alcohol license for this facility. No other alcohol is allowed. Security will be required.
Beverage Service includes set ups: cups, ice, etc.
Coffee (as ordered), Assorted Soft Drinks and Bottled Water (on consumption)
$.75 / per beverage
Daily Equipment Charges
plus 7% tax
| Piano (Baby Grand) | $100.00 | |||||
| Piano (upright) | $35.00 | Tuning (if requested) | $100.00 | |||
| Cassette/Disc Player | $15.00 | Slide Projector | $25.00 | |||
| Overhead Projector | $15.00 | TV/VCR (19” Combo) | $35.00 | |||
| LCD Projector | $75.00 | 42” Plasma TV | $50.00 | |||
| LCD Projector & Laptop | $125.00 | DVD/Tape Player | $25.00 | |||
| 6’ Screen | $15.00 | Flip Chart w/Pad w/marker | $10.00 | |||
| 8’ Screen | $25.00 | Microphone (N/C for 1) | $15.00 | |||
| 10’ Screen | $50.00 | Wireless Handheld Mic | $25.00 | |||
| Banners to hang (Over 5) | $10/each | Wireless Lavaliere Mic | $35.00 | |||
| Exhibit Booths (8’x10”) | $30/each | Phone Connection | $10.00 | |||
| Electrical Supply | $30/each | Cable Connection | $25.00 | |||
| Mackie Audio Mixing Board w/o staff | $100.00 |
Event Personnel:
Staff (Requested/Required) $18/hour - Minimum of 2 Hours
Any event of 4 hours or more without alcohol service - Each 100 guests or portion thereof will require 1 officer.
Any event of 4 hours or more with alcohol service -
50- 100 guests will require 2 officers
101-200 guests - 3 officers
201-300 guests - 4 officers
301-400 guests - 5 officers
401-500 guests - 6 officers
Officers - $30 each per hour
Management reserves the right to modify above policies based on information obtained.
Requests After Set Up:
Table/chair charges apply when changes are requested after room set-up is complete:
6’ Table $6 / each
Round Table $6 / each
Chairs $1 / each
